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2. YOUR CONSENT
By using the Website and/or Customer Services and submitting information, you consent to:
the collection and use of your personal data by us as described in section 1 above; and
the sharing of your personal data with third parties strictly in accordance with section 6 below.
3. USES MADE OF THE INFORMATION
Here at 3SIX5 Digital we take your privacy seriously and will only use your personal data to manage your account and provide tailored services to you. What is GDPR? From 25th May 2018 the new General Data Protection Regulation (GDPR) comes into force. It updates the Data Protection Act 1998 (DPA) which was developed before the development and use of social media, cloud based IT systems etc, and puts the rights of data subjects – that’s you as individuals – at the very heart of the Regulation of data.
Why do we process your personal data? Data protection laws state six lawful reasons why a company may collect and process your personal data: Consent: The individual has given consent to process their personal data for a specific purpose.Contract: The processing is necessary to fulfil a contract with the individual, or because we have asked you to take specific steps before entering into a contract. We will process your personal data to fulfil an order, deliver a service and essentially comply with our contractual obligations.Legal compliance: The processing is necessary for us to comply with the Law. If the law or government requires us to, we may need to collect and process your data. An example might be passing on details of fraud to law enforcement. Vital interests: The processing is necessary to protect someone’s life. Public task: The processing is necessary for us to perform a task in the public interest or for our official functions, and the task or function has a clear basis in Law. Legitimate interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests. In cases, we require personal data to pursue our legitimate interests in a way which might reasonably be expected as part of running our business. This does not impact your freedom or rights. Examples might be using your postal or email details to send direct marketing information on content, products and services that we think might interest you with the aim of raising awareness of our business with yours and you, as an employee of that business.
What personal data do we collect and process? We process the following kinds of personal data:Information about you, including your name, postal address, telephone number and email address.Information through communicating with us, whether by email, post, telephone, in person or through our Website, for example submitting information through our contact form. Each time you visit our website we may automatically gather the following information: Technical information about your computer such as domain name, browser type and version, operating system and platform, IP address, cookie information and time zone setting; andInformation about your visit including the full Uniform Resource Locators (URL) clickstream to, through and from the Website (including date and time), what web pages you visited on the Website and how long you spend on each page, page interaction information(such as clicks), page response times, download errors, traffic data, location data, weblogs, and history of resources accessed on the Website. When do we collect your personal data? We collect your Personal data when:You make an enquiry through our Website form or sign up to receive our newsletter;You visit our Website and cookies are placed on your computer.
4. IP ADDRESSES AND COOKIES
4.1 We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.
4.2 For the same reason, we may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. Cookies contain information that is transferred to your computer’s hard drive. They help us to improve the Website and to deliver a better and more personalised service. They enable us to:
4.2.1 estimate our audience size and usage pattern;
4.2.2 store information about your preferences, and so allow us to customise the Website according to your individual interests;
4.2.3 speed up your searches; and
4.2.4 recognise you when you return to the Website.
5. WHERE YOUR PERSONAL DATA MAY BE STORED
We want to give you the best possible experience. One way to achieve that is to get the richest picture we can of who you are by combining the data we have about you. We then use this to offer you content, products and services that are most likely to interest you. The data privacy law allows this as part of our legitimate interest in understanding our customers and potential customers and providing the highest levels of service.Of course, if you wish to change how we use your data, you’ll find details in the ‘Controlling your personal data’ section below.Remember, if you choose not to share your personal data with us, or refuse certain contact permissions, we might not be able to provide the best experience.
5.2 All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
How do we use your personal data and why? Your personal data is used: To process any orders or hold negotiations that you make by using our sales team or sales agents. If we don’t collect your personal data during negotiations or ordering, we won’t be able to process your order and comply with our legal obligations. We would then keep those details for reasonable period afterwards in order to fulfil contractual obligationsTo respond to your queries. Handling the information you sent enables us to respond. We may also keep a record of these to inform any future communication with us and to demonstrate how we communicated with you throughout. We do this on the basis of our contractual obligations to you, our legal obligations and our legitimate interests in providing you with the best service and understanding how we can improve our service based on your experience.
6. INFORMATION DISCLOSURE TO THIRD PARTIES
You email, call us or write to us, visit our offices or provide us with information in any other way including by interacting with us via social media such as Facebook, Twitter, Google+ or LinkedIn. You have given your consent for publicly-available sources to share your information publicly such as online directories or LinkedIn. You have given a third party permission to share with us the information they hold about you. You book any kind of appointment with us or book to attend an event, for example a meeting to discuss an opportunity. Why do we use your personal data?
7. TRACKING SOFTWARE
8. OUR PROMISE
We will treat your data with the utmost care, taking all appropriate steps to protect it and aim to keep your personal information secure. In order to prevent unauthorised access or disclosure, we use appropriate technical and organisational measures to keep all personal information we collect secure.However, transmission of information via the internet is not completely secure. While we do the best we can to ensure the security of your personal data once we receive it, we cannot guarantee the security of your personal information transmitted to our Website; any transmission is at your own risk.When your personal information is received we use strict procedures and security features to try and prevent unauthorised access or loss. We regularly monitor our system to identify ways to further strengthen security.Where is your personal data stored?When we collect information about you, it all gets stored into our Enterprise Resource Planner system. This system helps us organise your personal information so that we can ensure our communications with you are as relevant and as tailored as possible. We do not use any source of automatic profiling.
9. HOW LONG WE KEEP YOUR DATA
How long do we keep your personal data?We hold your personal information for as long as we need to for legitimate legal or business reasons, including to comply with any regulatory obligations. The retention periods of personal information range from 3 months to 10 years, or for the period during which you request our services. Controlling Your Personal InformationYou are free to opt out of hearing from us at any time about the following:Relevant, personalised communications by post or email in relation to updates, content, offers, services and products. These would be sent on the basis of our legitimate business interest. Communications required by law or which are necessary to inform you about our changes to the services we provide you. For example, updates to this Privacy Notice, marketing data misuse issues, and legally required information relating to your orders. These service messages will not include any promotional content and do not require prior consent when sent by email or text message. If we do not use your personal data for these purposes, we would be unable to comply with our legal obligations.Developing, testing and improving the systems, services and products we provide to you. We’ll do this on the basis of our legitimate business interests. Complying with our contractual or legal obligations to share data with law enforcement. Survey and feedback requests to help improve our services. These messages will not include any promotional content and do not require prior consent when sent by email or text message. We have a legitimate interest to do so as this helps make our products or services more relevant to you.You have the right to ask us to stop processing your personal Information for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes.
10. UNSUBSCRIBE TO US
If you have any questions on this Policy, or would like to exercise your rights, you can contact our Data Protection Officer, Steve Shaw in the following ways:
Email us at firstname.lastname@example.org Use our Website contact us form: https://www.3SIX5Digital.co.uk/contact
or Write to us at:
Steve Shaw Data Protection Officer 3SIX5 Digital Dragon Coworking Rochester Kent