Why We Switched from Calendly to Cal.com (and Why It Was an Easy Move)

Switching From Calendly to Cal.com – Why It Was the Best Move for Our Website

‍

When it comes to booking links and scheduling calls, tools like Calendly have long been the go-to choice. They’re easy to set up, embed smoothly into your website, and keep your calendar organised. But as our agency grew, we started running into the usual limitations: branding restrictions, pricing models that didn’t scale with our needs, and a lack of flexibility when trying to integrate with our Webflow projects.
‍

That’s when we discovered Cal.com.

‍

The Problem With Calendly

While Calendly serves well for simple one-to-one bookings, it can feel limiting when you seek more control over design and integration. We encountered specific challenges such as:

• Branding limitations – making it look like part of our site required workarounds.
  
• Embedding issues – embeds sometimes felt heavy and clunky, particularly inside Webflow layouts.
  
• Scaling costs – upgrading just to unlock features we considered basic wasn’t ideal.
  
• Lack of flexibility – custom workflows and unique booking rules weren’t easily achievable.
  ‍

‍

Why Cal.com Made Sense

Cal.com, on the other hand, offered everything we were missing and more, especially in terms of flexibility for our website builds. Here are a few standout reasons:

• Open source foundation – complete freedom to customise the platform however we need.
  
• Smooth Webflow integration – lightweight embeds and direct links that fit seamlessly into our site’s design.
  
• Better control of branding – no awkward external branding or mismatched styling.
  
• Transparent, scalable pricing – ideal whether you’re a solo consultant or a growing agency.
  
  

Flexibility for unique booking needs – group sessions, custom workflows, and integrations that actually work.
‍
‍

‍

The Switching Process

The transition from Calendly to Cal.com was surprisingly smooth. Migrating availability, booking links, and embed codes required minimal time, and in most cases, it was as simple as swapping out a snippet in Webflow.

‍

With Cal.com's customizable features, we didn’t just transfer our scheduling tool—we enhanced it. This improvement should inspire optimism about the potential upgrade and the positive impact it can have on your website.

‍

Dark Mode

‍

‍

Another standout feature we love about Cal.com is its native dark mode support. For a brand like ours, where deep tones and darker interfaces are part of the design DNA, having a scheduling tool that adapts to our website’s style is a game-changer.

‍

With Calendly, we often found ourselves fighting against its default light theme, which felt out of place on darker websites. Cal.com, on the other hand, makes it effortless to match the booking flow to your brand — whether you’re using a complete dark mode UI or simply prefer a more modern, minimal look.

‍

It's not just about aesthetics. When a tool seamlessly integrates into your site’s design, it significantly enhances the user experience. Visitors aren’t abruptly shifted from a dark, elegant website to a bright, mismatched booking page. Instead, they remain immersed in a consistent, polished environment that reflects your brand’s professionalism. This emphasis on the tool's design should make you appreciate its significance in enhancing user experience.

‍

We’ll be using dark mode across all new booking requests going forward. It’s one of those small but impactful details that elevate a website’s user experience and keep things feeling cohesive. Looking back, we wish we’d known about Cal.com sooner — which is precisely why we’re sharing this with you now.

‍

Why This Matters for Websites

If your scheduling tool doesn’t integrate smoothly into your site, it affects user experience. Visitors shouldn’t feel like they’ve been redirected somewhere else; the booking flow should look and feel native. With Cal.com, we finally achieved that seamless look and interaction we always wanted for our own website and client builds.

‍

👉 Thinking about making your own switch? Whether it’s setting up a sleek booking flow in Webflow or migrating an existing system to a better solution, 3SIX5 Digital can help make it effortless. Let’s chat about how we can make your website work harder for you.

‍

Webflow tips, booking tools, scheduling integration, Cal.com, Calendly alternative, Webflow resources, client experience